Were you ever like me and thought that the “Windows” key was just for popping up the start menu on your computer? Well, that was my relationship with my Windows key until one day when in the middle of doing some work, my screen suddenly locked itself.
Actually, it hadn’t. I did it. Unwittingly I had made use of a really useful keyboard shortcut. It took me a while to realise what I had done, but it set me off on a little voyage of discovery into the world of keyboard shortcuts. Below are some of my favourites. You may already be familiar with them, or you might even have some gems of your own – if you do, do let me know, I would love to hear about them.
1: Windows Key + L. Hold down the windows key and press L. It locks your screen (so that you have to do CTRL, ALT and DELETE to log back in again). This is a fantastic little shortcut that keeps your screen protected from prying eyes if you have to leave your desk unattended. Why not make it part of your Data Protection culture?
2: Windows Key + E. Hold down the windows key and press E. Opens Windows Explorer. Simple as that. If you need to navigate to a file, gives you a real head start. Especially useful if you are on the telephone to a customer and need to get to “that file” fast.
3: Windows Key + D. Hold down the windows key and press D. Have you ever spent “forever” minimising stuff to get to a file on your desktop, wondering when on earth you opened all these programmes? Well, this shortcut will minimise everything in one hit! Bonus time, because it is actually a toggle, so if you do it again, it puts them all back again!
4: CTRL + Z. Hold down the CTRL key and press Z. Whatever you just did, it undoes it. Otherwise known as the Oops** shortcut. (** insert your own expletive as required). Typed the wrong thing in Word? CTRL+Z undoes it. Deleted the wrong email in Outlook? CTRL+Z fetches it back. In fact, if you’ve just made a mistake, this one is always worth a try.
5: In Microsoft Office documents, one of my favourites is F12. Simple press the F12 key and the Save As box pops up. Get in to the habit of using this, and the chances of files getting accidentally saved over are much reduced.
6: In Outlook, CTRL + 2. Hold down the CTRL key and press 2. It will take you straight to your calendar. Another easy one for when you are on the phone. For that matter, try CTRL+1, CTRL+3, etc.
Well, these are just a few of the shortcuts I carry about with me wherever I go. They save me so much time. Have a go and see how much time they can save for you. Have fun!
Meet The Author
The author of this post Rob Purle has been a trusted partner to WAS for many years, and a vital part of our internal database development and strategy. You can visit Rob’s website by clicking here: www.purleltd.com